Relocating your office can naturally be likened to moving home and as such, there’s a wide range of tasks and important jobs that you need to ensure are completed in a timely fashion before the moving day itself.

So, whether your business is soon to move to a new location, or you’re currently organizing the preliminary planning stages, then here for you is pretty much everything you need to know when relocating office premises. 

Focus on the Core Logistics

After having secured the location of your new office space, it becomes of paramount importance and indeed, should be, one of your main priorities to consider the practical logistics of moving absolutely everything in your old office to your new one. 

Creating a detailed inventory of all furniture and important boxes, filing cabinets and other storage options is an excellent way to start and if you find that you do need new furniture, you should contact a local supplier directly. Work on your floor plan and remember to include everything legally applicable, such as the location of fire exits and accessibility in and out of the workplace.

Other things to consider when planning your logistical office move include giving each of your employees a number which will correspond to their new office equipment, desk and chair and ensuring that all official leases, permits and other paperwork is completed in a timely fashion. 

Make Sure Everyone is Informed

Another incredibly important thing to remember when moving your entire office and employees to a brand-new location even if the said location is just down the road, is to inform absolutely everyone of the move and what is more, with plenty of notice. 

Not only should you use your various social media platforms to spread the proverbial word, but investing in high-quality printed materials in bulk from recognized suppliers such as Soyang, will ensure that you’re not causing yourself and the company issues later down the line. For instance, if you are looking to expand into Japan, a Japan PEO would be definitely helpful for your interest and move your office there.

Remember to inform, amongst, the following people and companies:

• Office subscriptions & supplies
• Insurance companies
• Tax office
• Telecoms
• Utilities
• Landlord
• Business credit card lenders 
• Banks
• Clients
• Employees

Your New Workspace

Once you are physically able to enter your new office space, it then becomes of upmost importance to make the space as functional as possible, ideally before any of your employees return to work. 

In terms of the physical layout, ensure that everything is in its correct and proper place and that each area is clearly defined and ready so that your employees can simply enter and get to work. 

Ensure that all relevant insurance has been transferred to your new location and that all matters regarding both your old and new lease agreements are settled, as well as checking all payments and invoice details in good time. 

Finally, a press release or at least a notification on social media to publicize your move is always a shrewd decision, as well as distributing updated contact details and department locations internally to all employees.