Office equipment should simplify your daily tasks, but for many professionals, it’s a source of stress instead. If your scanner is old and inefficient, it’s time to consult the document scanner guide and find a replacement. How can you determine the one that’s right for your business, though? First, consider what kind of features would improve your workflow. Do you need a flexible feed, for example, to easily scan IDs and other irregular-sized documents? The following six scanners can help businesses of all sizes and sectors optimize their office operations.
Choosing the Right Scanner for the Job
1. Desktop scanner. The classic desktop scanner model is typically one of the most affordable options on the market. They offer a compact size, too, that’s great for smaller office spaces. These features don’t compromise its performance, though — many desktop models can handle up to 80 pages in a minute.
2. Legal size scanner. If you work in a law office or a business that often handles contracts, you’ll need a legal size scanner to process documents. Legal files are usually 8 ½ inches by 14 inches, and a standard scanner won’t be big enough to accommodate them. A legal size scanner should also use protective features to shield documents from damage during the digitization process.
3. Printer scanner. You may be looking to minimize the footprint of your office tools, and a combination printer scanner could be the solution. This all-in-one model is best suited to low volume environments where scanning is not a primary priority. Small businesses that want to save money on equipment would benefit from a printer scanner.
4. Duplex scanner. Some industries need to scan a high volume of double-sided documents, and the duplex scanner is the right tool for this job. While a traditional scanner would require users to manually flip over each page, these types of scanners eliminate this need by doing it automatically. This frees up a massive amount of time for your office staff.
5. Receipt scanner. Businesses that have limited customer interactions may only need a scanner to capture receipts. It’s important to keep any business-related receipts stored securely and organized properly. These documents will be essential when it comes time to file taxes and calculate deductions.
6. Sheetfed scanner. Any organization that needs to scan a massive volume of documents daily should invest in a sheetfed scanner. These scanners work by digitizing large batches of documents automatically, and some models can process over 50,000 pages per day.
The New Fujitsu 8000 Series
Few scanners can match the features and functionality of the fi-8000 series. This series features state-of-the-art scanners with Clear Image Capture technology to more accurately capture data. This makes models in the series ideal for scanning almost any document — including hand-written notes. They are also versatile enough to work in practically any kind of office. The fi-8000 series reduces the need for human oversight and maximizes your tools for collaboration. Find the scanner that will help your business thrive.
